When to Use This Email
- Management has approved extending an offer
- Background check is clear or expected to clear imminently
- Offer letter has been finalized and attached
Instructions Before Sending
- Confirm role title and start expectations match the offer letter.
- Attach the finalized offer letter (PDF)
- Confirm onboarding point-of-contact (typically HR)
- Personalize role title where applicable
Offer Letter Email Template
Subject: Official Offer – Gold Eagle Services
Hi {{Candidate First Name}},
On behalf of the entire Gold Eagle Services team, I’m delighted to welcome you as our new {{Position Title}}. We’re confident that your experience and skills will make a strong impact and contribute meaningfully to our continued success.
Attached is your formal offer letter outlining the terms and conditions of employment. Please take time to review it carefully and let us know if you have any questions. Once you’re comfortable with the terms and your background check comes back clear, please return a signed copy of the offer letter.
After that, we will follow up with your onboarding paperwork, which may be completed on your first day of employment unless otherwise instructed.
We’re excited to have you joining the team and look forward to working together.
Best regards,
{{Sender Name}}
{{Title}}
Gold Eagle Services
Notes for HR & Management
- All signed offer letters must be stored in the employee’s personnel file
- Onboarding paperwork follows this email and is tracked separately per onboarding SOP
This template ensures consistency, professionalism, and legal clarity in all GES hiring communications.
